A career with the Federal Public Defender is one of the most rewarding experiences you will have in your legal career. Learn more about the benefits of working at our office.
The Federal Public Defender Districts of Massachusetts, New Hampshire, and Rhode Island is an Equal Opportunity Employer. All applicants, regardless of race, ethnicity, national origin, gender identity, sexual orientation, religion, disability, or age, are encouraged to apply.
The Federal Public Defender Oﬃce for the Districts of Massachusetts, New Hampshire, and Rhode Island is hiring a program-wide Administrative Oﬃcer. This position can be filled in Boston, MA; Easthampton, MA; Concord, NH; or Providence, RI. Telework is also available for the right candidate.
The Administrative Oﬃcer is a high-level manager who reports to, and collaborates with, the Federal Defender and other members of management to oversee the operations of the Federal Defender Oﬃce, which is a federal agency within the U.S. Court system, with approximately 50 employees in three states.
Starting salary varies based on experience, with a range under the Judicial Salary Plan from Grade 11 at $77,738 to Grade 15 at $183,500. The position includes a generous federal benefits package.
WHAT WE DO:
The Federal Public Defender Oﬃce is a law oﬃce that provides legal representation to persons charged with committing federal crimes who cannot aﬀord to hire an attorney. We represent the accused from arrest through trial and appeal, including the U.S. Supreme Court and federal habeas corpus review.
We are attorneys, paralegals, investigators, oﬃce administrators, information technology specialists, and legal assistants. We work together to uphold every person’s right to be presumed innocent and to a fair sentence if convicted. Our defense is vigorous, both at trial and on appeal. We advocate for humane sentences by showing judges and prosecutors that we represent people, not criminals.
WHO WE ARE:
We are committed to cultivating a culture of acceptance and connectedness that honors the diverse backgrounds of the people we represent.
We value diversity and a commitment to equality, and we believe better legal representation occurs when members of the defense team have diverse backgrounds and experiences. In recruiting members of our team, we welcome the full spectrum of humanity. We embrace the unique contributions that you can bring, including your culture, ethnicity, education, opinions, race, sex, gender identity and expression, sexual orientation, nation of origin, age, languages spoken, veteran’s status, religion, disability, and economic status.
WHO YOU ARE:
You are a trusted and reliable manager who values professionalism and who consistently uses sound judgment to carry out responsibilities. You partner with other members of management, keep confidences, and are comfortable acting both independently and as a member of our team so the oﬃce can give exceptional legal services to the people we represent. You not only see the problems, but also the solutions, and you harness creativity, dedication, and persistence to overcome the challenges. You interact with and supervise others with empathy and understanding while maintaining
A minimum five years of experience in oﬃce administration, oﬃce management, or a related field.
Experience in financial planning and management, including budget compliance and accounts payable.
Computer literacy, including fluency in the Microsoft Oﬃce suite of programs, including Excel and Adobe Acrobat. Strong planning and organizational skills. Ability to speak and write clearly and eﬀectively.
Ability to keep confidences and protect legal privileges. Desire to work with, and on behalf of, people from diverse backgrounds.
EXPERIENCE WE HOPE FOR:
Experience supervising staﬀ in the assignment and the review of work. Experience in transactional and transformational human resource management.
Experience with telecommunications, oﬃce automation, and oﬃce space management. Ability to coordinate and supervise a staﬀ working remotely or from another oﬃce.
Familiarity with the purchase and procurement of government goods and services.
Familiarity with federal government business and the federal court system, including record-keeping and generating reports as required.
A commitment to diversity in our workforce and to our mission to give exceptional services to people accused or convicted of federal crimes.
Considerable resourcefulness, eﬃciency, discretion, initiative, creativity, and compassion.
WHAT THE ADMINISTRATIVE OFFICER DOES:
General administration, assists with management and supervision:
Acts as a principal advisor to the Federal Defender on all aspects of oﬃce administration and management.
Directly assists with key day-to-day planning, process improvement, policy development, and long-term and short-term strategic planning.
Partners with managers to recognize and address issues, and to improve the organization’s overall management, eﬃciency, and eﬀectiveness.
Develops and maintains internal controls to assure segregation of financial, procurement, property management, and human resources functions.
Assists the Federal Defender in supervising and directing administrative, financial, and human resources. Partners with the leadership team to create and implement IT functions.
Budget and financial management:
Assists the Federal Defender and other members of management, to manage the financial operations of the Federal Defender Oﬃce.
Plans, directs, and coordinates budget formulation, analysis, and execution.
Analyzes long-range budgetary and organizational emphasis, including staﬃng needs and resource allocation.
Prepares financial plans and staﬃng patterns and develops caseload projections in conjunction with budget plans.
Manages and oversees day-to-day accounting functions, including the disbursement of appropriate funds for the Federal Defender Oﬃce. Prepares and reviews vouchers for payment, ensuring accuracy and appropriateness.
Human resources and personnel management:
Develops and monitors monthly variance reports, status of funds reports, and monthly reconciliation reports for review and approval by the Federal Defender.
Provides the Federal Defender with advisory assistance in the recruitment and selection of staﬀ, position classification and compensation, employee performance and evaluation, grievance and EEOC procedures, education about and use of employee benefits, and the implementation of personnel policies and procedures for the Federal Defender Oﬃce.
Develops and administers procedures for recruitment and selection of applicants with an eye to diversifying the Federal Defender Oﬃce workforce.
Screens applications, tests, and interviews candidates when appropriate.
Recommends personnel policies to the Federal Defender and other members of management on matters like performance management, standards of conduct, disciplinary proceedings, employee development and promotion.
Demonstrates experience with and an ongoing commitment to Diversity, Equity, Inclusion, and Belonging through personnel skill development and a willingness to share tools within the oﬃce to create a cohesive environment for all.
Administers EEOC programs, complies with reporting requirements and acts as employee benefits coordinator.
Initiates and maintains a comprehensive orientation program for all new employees and ensures documentation and justification for decisions made.
Assists in managing oﬀ-boarding process and when appropriate, facilitates exit interviews of departing employees.
In partnership with the Federal Defender and management, conducts performance appraisals for administrative support staﬀ, and coordinates performance appraisals for all other staﬀ.
Maintains personnel files and records.
Procurement of government goods and services:
Determines need and ensures procurement of supplies, equipment, furnishings, and professional contract services from government and non-government sources while following established policies and procedures for procurement.
Trains and assists in supervising employees responsible for various procurement duties.
HOW TO APPLY:
Applicants must send an e-mail titled “Administrative Oﬃcer” with a single Adobe .pdf document
o A Cover Letter;
o A Resume;
o Form AO-78 (found at https://www.uscourts.gov/sites/default/files/ao078.pdf ); and
o Send all items listed above to HRBoston@fd.org
*No Calls Please. Applicants who apply without submitting all four documents will not be considered. Applications will be accepted until the position is filled. Priority consideration will be given to applications received by September 20, 2023. The selected candidate will be subject to a background check or investigations and subsequent favorable suitability determination for employment. We are an equal opportunity employer.
Our Massachusetts, New Hampshire and Rhode Island offices also offer fall and spring internships for rising 2L and 3L law students, both part-time and full-time. These internships provide opportunities for students to develop their research and writing skills, to receive comments on their written work from experienced attorneys, to participate in the defense of criminal cases and to attend the trials, bail hearings, appeals and arguments in both cases in which they assist and other cases in the office.
The Massachusetts office currently has internship positions open for Fall 2023 and Spring 2024. The New Hampshire office will have an internship available in Spring 2024, and the Rhode Island office will have internships available in Fall 2024 and Spring 2025.
To apply to one of the offices, please email a cover letter, resume, and brief writing sample to:
Boston, MA: Liz Prevett at email@example.com
Concord, NH: Dorothy Graham at firstname.lastname@example.org
Providence, RI: Rebecca Aitchison at email@example.com
The Federal Public Defender Office for the Districts of Massachusetts, New Hampshire, and Rhode Island is proud to sponsor a summer criminal defense internship for rising 2L and 3L law students interested in public service. Our office offers a unique and up-close opportunity to learn about the federal criminal process and public defense in a friendly, inclusive, and collegial environment.
One or more internship positions are available in each of our three offices (Boston MA, Concord NH, and Providence RI).
Our goal is to provide first-hand experience in federal public defense and guide students who wish to build public interest careers.
WHAT WE DO:
The Federal Public Defender Office is a publicly-funded law office that provides legal representation to persons charged with committing federal crimes who cannot afford to hire an attorney. We are appointed to represent the accused upon arrest and through the completion of all appeals, including the U.S. Supreme Court and federal habeas corpus review. Charges we defend against include economic crimes, child pornography crimes, drug offenses, weapons offenses, immigration offenses, and violent crimes.
WHO WE ARE:
We are committed to cultivating a culture of acceptance and connectedness that honors the diverse backgrounds of the people we represent. We are an equal opportunity employer.
We employ attorneys, paralegals, defense investigators, information technology specialists, and legal assistants. We work together to uphold every person’s right to be presumed innocent and to a fair sentence if convicted. We provide a vigorous defense at trial and, if the defendant is convicted, on appeal. We advocate for humane sentences by developing mitigation evidence and presenting judges with fully developed views of our clients as people, not criminals.
WHO YOU ARE:
We value diversity and a commitment to equality, and we believe better representation occurs when members of the defense team have diverse backgrounds and experiences. In recruiting members of our team, we welcome the full spectrum of humanity. We embrace the unique contributions that you can bring in terms of your culture, ethnicity, education, opinions, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, economic status, and sexual orientation.
We are interested in your talent, intelligence, dedication, persistence, and desire to see all people treated fairly and respectfully, no matter the allegation or circumstance.
THE SUMMER INTERNSHIP PROGRAM:
The summer internship program will inform students’ understanding of the federal criminal justice system and build skills to best represent our clients.
Interns at the Federal Public Defender Office may engage in a wide range of activities, including:
Each intern will be assigned to a lawyer mentor. Substantive editing feedback will be provided to help each student develop at least one piece of written work into a writing sample.
Preferably, students will be able to devote 40 hours per week for at least nine weeks, beginning June 3, 2024. While each student will be based in one of our three offices, opportunities may be available for students to attend hearings and trials in other districts. Students are required to abide by the FPDO’s confidentiality policy, and to act at all times in the best interest of the FPDO’s clients.
This is an unpaid internship; however, we will work with your schools to meet criteria for credit or financial support, if available.
Feedback will be provided along with a formal evaluation, if requested.
HOW TO APPLY:
Interested students should submit the following documents in a single PDF to MA_Internships@fd.org (for internships in Boston), Dorothy_Graham@fd.org (for internships in Concord), and/or Rebecca_Aitchison@fd.org (for internships in Providence):
Please combine all these materials into a single PDF titled: lastname.firstname.summer2023.
Questions can be directed to MA_Internships@fd.org.
The positions will be open until filled. Candidates will be interviewed and hired on a rolling basis.
As we typically hire multiple interns to work in Boston, that office reviews applications in two phases. The first phase of review begins in September. This portion of our hiring is usually done by October. We reserve at least one slot for a second phase of review that begins in December. Our hiring is usually complete by mid-January.
51 Sleeper Street, 5th Floor
Boston, MA 02210
Phone: (617) 223-8061
Fax: (617) 334-7991
116 Pleasant Street, Suite 430
Easthampton, MA 01027
Phone: (857) 331-2118
Fax: (617) 334-7991
22 Bridge Street
Concord, NH 03301
Phone: (603) 226-7360
Fax: (603) 371-9415
10 Weybosset Street, 3rd Floor
Providence, RI 02903
Phone: (401) 528-4281
Fax: (401) 867-2814